Electronic Content Management (ECM) is a structure of using the methods, procedures, and mechanisms. It allows an organizational interest to gather, build, preserve, and yield the most critical information to their representatives, stakeholders, and customers. Over the years, with the change in content, there has been a sufficient change in the content management system. ECM system focuses on the digital management of the material and how to use it effectively to support the business processes and achieve the organizational goals.

  • Electronic Content Management is not limited to a single technology or process.
  • It is an umbrella term used to obtain, organize, store, and share content containing relevant information to stakeholders and clients.
  • Organizations having critical and large volumes of data must have ECM in place to reduce the inefficiencies, decrease the operational costs, and stick with the regulatory compliances that are mandatory for the organizations.
  • We have listed some of the functional areas of the organizations that utilize the advantages of ECM.

Top functional areas that utilize the ECM benefits

●    Managing Contracts between the parties

  • There is a vast significance of content in contract management.
  • ECM helps organizations to digitally collaborate and maintain contracts by effectively reviewing, editing, and timely approving the contracts.
  • It will also notify the stakeholders whenever there is a requirement of their intervention in contract management.

●    Resource Automation in the HR Department

  • In the previous years, whenever an employee joined an organization, he/she was asked to submit documents.
  • These documents were then filed and kept as employee records for further usage in the future.
  • It was a hectic process and terrible to maintain files. Many times, records were lost or were affected by any external agents.
  • In such a situation, the ECM system can turn out to be the best process at the time of hiring.
  • An ECM system introduces the usage of digital documentation at the time of hiring resources, streamlining the whole recruitment process, and ensuring that there is no breach in the HR compliance.

●    Automating the account payables

  • At any point in time, how much amount is to be paid by your organization is something you can find out using the account payables.
  • Instead of maintaining everything related to account payables like invoices, bills, challans in paper-format, the ECM system will help to transform the whole account payables in paperless-format.
  • There is no need to keep physical invoices, bills, and challans. Get everything into digital format and print whenever required.

●    Automating the account receivables

  • Bills generated by your organization against any selling was earlier in paper-format.
  • Instead of preserving all the bills and utilizing valuable physical space, you can shift to paperless-format.
  • Practical usage of the ECM system in the account receivables will help you to automate the whole billing process.
  • Regular notification will also be sent to your clients when the due date to pay the bill is near.

Several firms have employed many of its resources to learn how Electronic Content Management will help the organization to grow and achieve better operational efficiency, improve productivity, avoid loss of any critical data, and how critical data remain secure.

There are a few additional benefits that an organization will get by deploying an Electronic Content Management system. We have listed them below.

Additional benefits of the ECM system

  • You can adequately document all the knowledge base at one confined place on the server. It will help your incoming employees to get all the required information in one place.
  • You can easily search for any data when your information is presently maintained using the ECM system.
  • By storing all the information in one place, you make sure that your organization is following the single source of truth policy. In a way, you structure the while information base in a secure digital content repository.
  • The ECM system reduces the overall cost of the operations by minimizing the cost involved in storing, maintaining regulatory compliance, implementing the manual processes, and other postal requirements.

It becomes mandatory for us to mention a few essential elements of an Electronic Content Management system.

Key elements of the ECM system

  • Content management lifecycle management
  • Managing the whole workflow of the ECM system
  • Managing the documents in the digital format
  • Governing the information gathered and stored
  • Collaboration with external tools to manage the whole process
  • Content is an asset and maintaining this digital asset

An ECM system is thereby improving the industrial standards of maintaining critical information. It has also shown a great adaption to the organizational needs to secure and store digital data.

Here are some ideas for converting your YouTube videos into MP3 files. The following three tips will get you started right away from Youtube-to-mp3.

First, title your video correctly. You should always give the title a catchy, but not too long, the title that will grab your viewers’ attention and keep them glued to the video for as long as possible. Once you have your title ready, then go back to your video and carefully place your keyword in the title.
You may also want to incorporate your keywords into the description; though that may seem to be excessive, you will find that it will attract your viewers to find out what you are talking about.

Next, look at your Google search engine stats. If you see a high number of searches being made for your name, then you will notice that your videos will show up higher in the search results than others will. Also, take note of the number of people clicking on your video on your YouTube website. What this means is that you should be sure to post your video on YouTube more often than your competitors should.

Finally, try posting the link to your video in as many places as possible. A simple email from your viewers can be just the boost you need to generate buzz about your video and encourage them to click on the video to watch it.
When posting your YouTube videos to your blog or website, make sure you leave a “Back” link in the footer. That way, viewers can quickly and easily click back to YouTube in case they do not want to view your video on YouTube.

In addition, you should include your video URL in your bio or author bio box of each page. This will help visitors who are looking for a specific topic related to your video find it easier to find your video, as well as allowing you to have a link back to your video at the bottom of your author bio box.

If you are going to include your YouTube URL on your blog, make sure you add the “embed”html5” buttons. These will allow visitors to embed your video on their website or blog.Finally, consider including a Google AdSense code within your video to allow it to be listed on Google. These AdSense codes will allow visitors to you and your website to receive monetary rewards when visitors watch your video.

Finally, there are various ways to get your videos featured on the first page of YouTube. One of the most popular is by submitting your video to one of the many high-traffic news websites on the Internet. High-traffic news sites will often submit your video to them, and when your video is popular enough, they will feature it on their website. With some time and hard work, you can convert your YouTube videos into high-quality high-paying streams of income.

uCertify’s technology targeted at providing advanced learning so we have made it easily available on your mobile and devices with our app. The mobile app has been changed to uCertify Learn. You can have the access to our rich library on your mobile phones and devices through our app. You can watch videos, attempt quizzes, exercises, and labs, and you can also buy the courses with the mobile app.

Our app is taking the e-Learning a step further. Let’s take a look at the three most important reasons for this:

  • Simple and Easy To Use: All that you have to do is to download our app on your mobile phones or devices, launch the app and start learning. This app is very simple in using and this is the reason that the learning curve associated with this app is usually just a few minutes.
  • User-friendly: You can simply access the app anytime, anywhere, on any mobile device. It is convenient, easy to access, and easy to carry. Once you leave your exercises in the middle, you can start it from that point any time you attempt it again.
  • One-touch Access: The mobile app makes it easy for you to get in touch with our organization; it’s as simple as a few taps on your smartphones. Whether you want to call, email, or text us, you can do it immediately with the help of the mobile app.

We have tried to make your learning experience simple, easy and user-friendly. So, download our app now for a brand-new learning experience! Our app is available on the App Store and Google Play.


We just released simulator (uCertify Lab) for CompTIA HIT-001 (Health Care Technician) exam. The certification course covers the knowledge and skills required to implement, deploy, and support healthcare IT systems in U.S. clinical setting. The exam is intended for IT professionals who are CompTIA A+ certified or have 500 hours of hands-on IT technical experience in the field, plus the knowledge/skills necessary in clinical setting.

uCertify LABS is the latest offering from uCertify. They create live environment to give hands on experience. uCertify  labs are inexpensive and a safe way to explore and learn. The labs are versatile – labs simulate real-world, hardware, software & command line interface environments. The CompTIA Healthcare IT Technician HIT-001 Lab contains 71 activities and 13 videos. For more information visit –


We, at uCertify, are honored to be counted among SIIA CODiE 2014 finalists in its debut year in the following five categories:
  1. Best Student Assessment Solution
  2. Best Virtual Learning Solution
  3. Best Instructional Solution in Other Curriculum Areas
  4. Best Corporate Learning/Workforce Development Solution
  5. Best Post secondary Learning Solution
Finalists were selected after a comprehensive judging process. Winners will be announced after SIIA member vote on May 13th at CODiE Awards Reception & Dinner in San Francisco.